Job Title: Manager – Desert Art Center
Reports To: The President and the Board of The Desert Art Center (DAC)
FLSA Status: Non-Exempt
Reviewed: April 2019
Salary Range: $19 to $21 per hour
Hours: Mon-Friday, 9:30 am - 1:30 pm (flexible)
The Desert Art Center (DAC) is a non-profit co-operative that provides art education to adults and children and manages a fine art gallery for its members. The Manager provides administrative support to the President, members of the Executive Board and Committee Chairs in the running of the center’s activities. This is a part time (20 hours per week) seasonal (September 1 through May 31) position. The post-holder does not have a vote on the Board.
- Provides a central voice and point of contact for members and visitors to the DAC.
- Provides administrative back-up to the President and Board members who organize the essential activities of the DAC.
- Supports the members who act as gallery sitters and deals with sales problems as required.
- Co-ordinates the planning of events and provides a link between event organizers, promotions, website and the members involved.
- Understands the basics of running the DAC with ability to be able to cover key jobs on a temporary basis when there is a vacancy in Board members.
- Recruits volunteers for the many small but essential tasks involved in running the DAC.
- Co-ordinates other professionals involved in the DAC such as the book-keeper, webmaster and fundraisers.
- Provides routine office work, answering phone, emails and correspondence including the maintenance of records and files. Monitor our status as a 501 c3 organization.
- Assists with special events such as gallery openings and supports members on a daily basis.
- On the occasions of special events such as evening receptions, it isexpected that the manager would vary their normal hours to be present.
- Maintain computer network on which key officers keep records.
This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee may be required to follow other job-related instructions and to perform other job-related duties requested by persons authorized by the President and/or DAC Board to give instructions or assignments.
Well developed people skills is essential to enable the employee to communicate across several divides that includes volunteers, visitors and the DAC board. Experience in a nonprofit setting as a volunteer or employee performing administrative tasks is desirable.
The position reports directly to the President and in his/her absence, members of the Executive Board. The post holder may be required to supervise an employee who will deal with aspects of cleaning, security and building maintenance.
To perform the job successfully an individual should demonstrate the following competencies:
- Adaptability/Flexibility - Willingly adapt to changing circumstances while maintaining a corporate perspective.
- Communication - Using language as a flexible tool to share and collect information, exchange ideas and explore a variety of perspectives, adjusting style and content to each individual, audience and circumstance.
- Engagement - Mobilize people, organizations and partners in developing goals, executing plans and delivering results. Use negotiation skills and adaptability to encourage recognition of joint concerns, collaboration and to influence the success of outcomes.
- Interpersonal Relations - Establish and maintain harmonious professional relations by demonstrating respect for and sensitivity to others.
- Planning/Organizing - Support the organization in meeting its business and artistic targets through its members.
- Teamwork/Cooperation - Readily share information, knowledge and personal strengths. Seek to understand and build on differing perspectives of others to enhance team efficiency and quality outcomes.
- Language Skills - Able to read, write and comprehend basic instructions, correspondence, and memos. Able to effectively present information in one-on-one and small group situations to customers, visitors and members of the organization.
- Reasoning - Able to apply common sense understanding to carry out basic instructions. Able to deal with standardized situations with occasional variables.
- Mathematical Skills– Basic mathematical skills. Able to perform operations using units of American money and weight measurement, volume, and distance.
- Computer Skills - Able to understand and perform basic computer skills including the ability to use programs such as Word, Mail and Excel. Experience with Quickbooks and Square an advantage. Training may be given for specific programs such as Wild Apricot.
- Physical Demands – Able to sit, stand and walk and use hands to complete various tasks and as necessary, able to use a low stepladder for tasks such as removing paintings.
- Able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. This may include accepting deliveries, helping to move furniture such as tables and chairs etc. for a special event. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
Licenses and Certifications
Travel is required to perform some of the essential functions, so a valid California drivers license is required and insurance on the employee’s personal vehicle must be maintained. Mileage allowance will be paid for business related journeys.
While performing the duties of this job, the employee is seldom exposed to extreme outside weather conditions. The employee is seldom exposed to wet and/or humid conditions. The employee could be seldom exposed to fumes or airborne particles. The noise level in the work environment is usually moderate as found in an office environment.
Letters of Application with a current resume and contact details for two references to firstname.lastname@example.org
Closing date: July 31, 2019